The product

Your whole back office, prepared and double-checked

A single product that you configure to match your professions. Velum reads your tools, prepares the administrative work and recalculates statutory deadlines to flag any discrepancy. Every action reaches you ready to review: you validate, you send.

Who it's for

Three selectable professions, one augmented professional

Turn on the modules you need. Velum covers the entire real-estate back office, in compliance with the Alur and Hoguet Acts.

Building management (syndic)

From the notice of meeting to the pre-sale statement (état daté), Velum prepares the managing agent's day.

General meetings: notices of meeting, attendance sheets, minutes
Calls for funds and double-entry accounting
Alur Act works fund, multi-year plan, collective energy performance certificate (DPE)

Rental management

The full lettings cycle, from the lease to the return of the security deposit.

Rent notices, rent receipts, automatic IRL index review
Rent receipts confirmed without access to your bank
AI-assisted inventories of fixtures (check-in/check-out reports), works management

Sales (real-estate transactions)

A sale file kept in perfect order, from the preliminary agreement to the deed of sale.

Listing agreements (mandates) in the Hoguet register, valuation on DVF data
SRU deadlines and conditions precedent monitored
Complete technical diagnostic file, tracked follow-ups

How it works

Three principles, zero nasty surprises

Connect your tools

Your inbox (Gmail, Outlook, IMAP) and your business software: your rental management tool, your sales software, your building management (syndic) platform. Velum observes them in strict read-only mode: nothing is modified, moved or marked as read.

Ghost mode

Velum prepares

Every email is classified, every task identified. Velum drafts the replies, generates rent receipts, notices of meeting, listing agreements (mandates) and follow-ups, and reconciles incoming rent against each unit's transfer reference.

AI + business rules

You validate

Everything goes through a double validation. Velum deposits drafts; you are the one who sends. No irreversible action is taken without a human.

Systematic human validation

Cross-checking

Velum recalculates the rule. And flags the gap

Velum does more than prepare your work: it recalculates the deadlines and obligations the law imposes, compares them with what your own software holds, and flags any discrepancy. No business software can perform that service on itself: "your tool recorded the wrong cooling-off date" can only come from a third party that redoes the calculation.

What your software can't check on itself

Statutory deadlines and terms

Recalculated from the statute, not copied from your tool:

SRU cooling-off: 10 days, public holidays carried over (art. 642 CPC)
Mandate duration by type, expiry alerts at 90 and 30 days
Managing-agent contract: 3 years maximum (Alur Act 18-1)

Mandatory documents

Velum reports a missing document. It never concludes "compliant" about a document it has not seen:

Missing or expired diagnostics, energy-inefficient homes (Climate Act)
Expired collective EPC, missing DTG, outdated RNC registration
Technical diagnostic file: missing items listed

Registers, thresholds and listings

The checks nobody redoes by hand:

Mandate missing from the Hoguet register, unlawful duration
Listing without a valid mandate, price inconsistent with the mandate
Rent cap exceeded, competitive tendering missing

Every gap lands in your portfolio anomalies, together with the article it rests on. Velum corrects nothing in your tool and notifies no third party: you see the gap, you alone decide what follows.

What Velum does for you

All your tasks, prepared and organised by profession

Here, profession by profession, is what Velum prepares on your behalf. Everything is proposed: you keep the validation.

Rental management

The full lettings cycle: rents, leases, inventories of fixtures, works, re-letting, compliance.

Rents, charges & accounting

Monthly rent notices, unique payment reference per lot
Rent receipts generated and archived at each payment
Automatic IRL index review on INSEE indices, legal cap verified
Annual service-charge reconciliation (overpayment or top-up)
Rent confirmed as received with no bank connection: per-unit transfer reference, payment notices received by e-mail, rental management tool, rent guarantee
Pre-filled 2044 property-income tax return

Leases & inventories of fixtures

Compliant unfurnished or furnished lease, encrypted security deposit
Terms, notice periods and deposit cap calculated (Act 89-462)
Structured inventories of fixtures, AI check-in/check-out comparison
Damage proposed, never recorded without your agreement
Deposit return and statutory deadline (art. 22) calculated
Alerts on lease terms and notice-period deadlines

Re-letting, works & oversight

Re-letting listings drafted from the property and the DPE
Applicant creditworthiness scoring, viewings with confirmation
Quotes, tradesperson directory, interventions and preventive maintenance
Tenant incident reports tracked through to resolution
Missing or expired diagnostics, energy-inefficient homes (Climate Act), rent cap exceeded: flagged
Portfolio anomalies, monthly management report (CRG), owner reports

Sales (real-estate transactions)

From valuation to the deed of sale: listing agreements (mandates), listing distribution, buyers, legal milestones.

Valuation & winning the listing agreement (mandate)

Value opinion based on actual sales (DVF), sourced
Low / median / high range expressed in euros
Listing prospecting (RSS feeds) with an opportunity score of 1 to 10
Listing-agreement pitch ready to personalise
Detection of sale signals in your emails

Listing agreements (mandates) & distribution

Listing agreement (mandate) in the Hoguet register, sequential number never recycled
Statutory terms by type, renewal alerts (90 / 30 days)
Listing descriptions tailored per platform + XML export
Listing without a valid listing agreement (mandate) flagged (Hoguet Act)
Performance tracking of views / contacts per platform
Exportable register of listing agreements (mandates) (HTML + PDF)

Buyers & sale tracking

Encrypted buyer file, matching by weighted score
Relevant buyers identified before public distribution, for you to contact
Countdown schedule for the SRU cooling-off period (10 days)
Conditions precedent (financing, planning) monitored
Complete diagnostics file (DDT), missing documents flagged
Complaints register and the negotiator's ALUR training

Building management (syndic)

The managing agent's entire day: meetings, accounting, funds, technical matters and compliance.

General meetings

Pre-filled agenda (quotes, diagnostics, contracts up for renewal)
Notices of meeting within the statutory 21-day deadline
Attendance, proxies and postal voting
Majority calculation under art. 24 / 25 / 26 and fallback rules
Minutes prepared, post-meeting notifications and right of appeal
Remote co-owner portal (charges, documents, votes)

Accounting & funds

Double-entry accounting (Condominium Chart of Accounts)
Calls for funds at the voted schedule, calculated on the tantièmes (ownership shares)
The 5 regulatory annexes (HTML, PDF, Excel)
Works fund in a separate account, minimum rate 5% (Alur Act)
Pre-sale statements (états datés) produced within the statutory deadline (D+15)
Graduated arrears reminders, never automatic

Technical matters & compliance

Maintenance logbook and recurring contracts monitored
Multi-year works plan (Climate Act art. 14-2)
Competitive tendering above 30,000 € excl. VAT
Site supervision and collective claims
Collective energy performance certificate (DPE), global technical diagnostic (DTG) and RNC registration anticipated
Building-management contract (syndic) (decree 2015-342), mandate capped at 3 years
Compliance score per building

Included in every licence, applicable to all 3 professions

The common foundation, whatever your profession

Document management (DMS), CRM, electronic signature and regulatory watch are included in every licence, at no extra cost.

DMS (documents)

Automatic filing across 25 document types
Reading of scans via French OCR, full-text search
Lossless versioning, alert on missing mandatory documents

CRM (contacts)

Single multi-role record, a 360° view of a contact
Directory of third parties (notaries, tradespeople, diagnosticians…)
Duplicate detection, merge proposed never imposed

Signature & regulatory watch

Electronic signature of leases, listing agreements (mandates), preliminary sale agreements, minutes, inventories of fixtures
Legally admissible audit trail, controlled reminders
Official journal / Légifrance watch with impact on your real portfolio

Five dedicated portals

Everyone has their space. You have the cockpit

You and your clients each access your own portal: fewer calls and emails, more transparency and efficiency.

Property manager (you)

The firm's dashboard: sorted mail, actions to validate, portfolio anomalies, monthly reporting. You validate and steer from a single place.

Your clients, depending on your profession

Landlord / owner

Rents collected, rental management reports, property documents.

For you Your landlords follow their rents and their reports independently: fewer calls, a relationship of trust and loyal owners.

Tenant

Rent receipts, incident reporting, request tracking.

For you Requests arrive qualified and documented (photos, urgency): you handle them directly, without chasing information.

Co-owner

Notices of meeting, minutes, calls for funds, building documents.

For you Notices of meeting, minutes and calls for funds available at any time: far fewer enquiries, especially around general meetings.

Buyer

Listings matching their criteria, tracking of their purchase project.

For you Your buyers receive the properties that match their criteria and follow their project: engaged buyers, without manual follow-up.

Ready to see Velum on your files?

Choose your modules, estimate your price, or request a demonstration on your own cases.

Request a demo See pricing